Power BI Service: Workspaces, Apps, Sharing & Refresh

Instructor: Alaa Hady · Language: English or Arabic · Suggested duration: 1 day · Level: Intermediate (Level 200)

Objectives

• Manage the end-to-end content lifecycle from Power BI Desktop to the Power BI/Fabric Service.
• Configure Workspaces, Audience-based Power BI Apps, and granular access permissions.
• Set up and troubleshoot On-Premises and VNet Data Gateways and scheduled refreshes.
• Drive user adoption through Metrics/Scorecards, endorsements, and Microsoft Teams integration.

Outline and contents

1. Architecture of the Power BI Service within the Microsoft Fabric portal
2. Workspace design patterns and Role-Based Access Control (Admin, Member, Contributor, Viewer)
3. Separating Semantic Models from Reports: shared dataset workspaces vs. reporting workspaces
4. Packaging and distributing content via Power BI Apps with multiple Audience views
5. Data connectivity: Cloud sources, On-Premises Data Gateway (Standard vs. Personal), and VNet Gateways
6. Configuring scheduled refreshes, OAuth2/service principal credentials, and failure notifications
7. Row-Level Security (RLS): mapping Entra ID security groups to model roles in the Service
8. Endorsement badges (Promoted vs. Certified), Lineage View, and Impact Analysis
9. Creating Metrics (Goals/Scorecards), subscriptions, and embedding in Microsoft Teams and SharePoint

Target audience

Power BI developers, report owners, departmental BI leads, and workspace administrators.

Expected outcomes

Participants can structure workspaces cleanly, distribute governed Apps to thousands of users, maintain reliable data refreshes, and manage access permissions without security leaks.